HR Technology

our HR technology

The People Solutions Company has developed and refined a component-based HR solution to work with your company’s existing architecture. A full service offering allows your company to manage, report, analyse and measure the entire lifecycle of HR within your organisation. From recruitment to performance tracking, through to off-boarding, our solution will allow you full control of your HR requirements, accessible anywhere, anytime.

Solutions for:

  • Recruitment
  • Payroll
  • Employee Engagement
  • Employee Relations
  • Employment Equity
  • Leave

  • Performance Management
  • Training
  • Compliance
  • Reporting

Recruitment Component

The Recruitment Component enables users to keep comprehensive records of the applicants, such as the demographics, biographical details, previous employment, qualifications, references, skill and personality profiles, etc. The system provides the user with a comprehensive interview guide to assist the Human Resource consultants and managers in the interview process and the recording of all pre-employment test results thus ensuring compliance with the latest legislative requirements.

• Source qualified talent
• Provide a standardized and uniform recruiting process
• Increase recruiter productivity
• Track hiring milestones
• Onboard new hires using information already captured during the recruiting process

How the Recruitment Component works within the entire Solution
• The People Solutions Company makes use of a single database throughout. From the start of the recruitment process, all the information captured is stored on this database.
• Once hired, all the common information is shared between the different components, eliminating double capturing.

Career and Performance Management Component

The Career and Performance Management Component evaluates the actual performance of employees against predefined outcomes. In conjunction with the Skills Inventory and Training Component, the system can be utilised to monitor employee progress and development.

What the Performance Component can do for your organisation

This component is used in the matching of employee or applicant profiles with jobs, allowing for career planning, skills analyses and performance management. The gap analyses will identify areas for development.

How the Performance Component works within the entire Solution
As a result of the single database approach, this component shares information with the necessary components which negates double capturing.

Training Component

The Training Component facilitates all administrative aspects of a Qualifications Framework and accommodates the requirements as defined in various legislation. The component maintains a list of training that is required for each job within the company and this can be used as the basis for creating an Individual Development Plan for each employee.

What our Training Component can do for your organisation
• Ensure the correct training is provided to individuals
• Make sure training is in line with Personal Development Plans
• Accurate cost tracking of training initiatives

How the Training Component works within the entire Solution
The component integrates with other components within The People Solution Company’s system, including:
• Employee Masterfile from the Core Component
• Job Profiles from Career Management
• Education History from Recruitment
• Organisation details from the Core Component

Employment Equity Component

Many countries have legislation requiring companies to move towards more equitable employment. This makes reporting and monitoring of the workforce compulsory. The Equity Component provides users with the tools to establish and maintain the information and plans required to comply with various legislation. It automatically collates information from the different components to make the extraction of data an easy process with no double capturing.

 What our Employment Equity Component can do for your organisation
The People Solutions Company works within various regional regulatory and legislative requirements allowing for accurate capture and reporting on employment equity. This is of particular value to companies which are making use of integrated reporting for shareholders.

How the Employment Equity Component works within the entire Solution
This component interacts with the Core Component, from which the employee’s basic equity information is acquired, such as race, gender, age and income (remuneration) information. The history of all movements within the organisation are also stored in the Core Component.

Remuneration Management Component

The Remuneration Management Component facilitates all aspects of Compensation Management and allows for the creation of multiple sub components so that the following can be undertaken:

• Package Structuring
• Budgeting
• Salary Review (Increase Management)

What the Remuneration Management Component can do for your organisation

This component allows for stricter financial control and allows for flexible package structuring, budgeting and increase management within policy limits.

How the Remuneration Management Component works within the entire Solution

This component interacts with the Core Component and the Organisation Component.

Employee Relations Component

The Employee Relations Component caters for the recording of incidents relating to disciplinary and grievance procedures as specified by the company’s policies and procedures. It assists and guides users through the intervention steps that would normally be taken in the course of comprehensive Labour Relations.

What our Employee Relations Component can do for your organisation
This component ensures that company and legal process is adhered to with regard to disciplinary and grievance procedures.

How the Employee Relations Component works within the entire Solution 
This component uses the masterfile information to populate documents.

Payroll Component

In most companies, considerable time is spent on the capturing and monitoring of payrun information. The Payroll Component facilitates the management of all remuneration related information and is designed to ensure that company specific policies and procedures are adhered to.

The system is tailored to the user’s specific requirements by means of parameters. These parameters allow for easy customisation without resorting to specially written programs. This allows for various payment methods and scenarios.

What our Payroll Component can do for your organisation

The Payroll component provides an efficient, legal and comprehensive means to effect payment to the employees.

How the Payroll Component works within the entire Solution

The Payroll Component interfaces with all the other components where employee earning and deductions are concerned.

Employee and Management Self-Service Component

The Employee and Management Self-Service Component enables employees to access their data and update information as required, while managers can also view and update employee data.

What our ESS Component can do for your organisation
The self-service offering makes many of the business functions electronic. It ensures the company policies can be enforced while ensuring detailed records are securely kept.

How the ESS Component works within the entire Solution
The ESS Component interacts with all the components that employees need to update or interrogate themselves.

Leave Component

The Leave Component assists with the planning, monitoring and controlling of leave within a company covering all types of leave.

What our Leave Component can do for your organisation
Limits the leave liability by enforcing the company leave policy. It creates an awareness of the leave process which enforces discipline.

How the Leave Component works within the entire Solution
This component links to a company’s Payroll system. It captures certain leave transactions (e.g. unpaid leave or leave payout) and updates Payroll. No re-capturing is required.

Payroll calculates:
• Unpaid leave
• Termination leave
• Maternity leave

Interfaces Component

The technology solution creates various files in the pre-defined formats in order to interface to other systems. Employee payroll and HR information can be extracted in order to create a file to be used for an interface.

What our Interfaces Component can do for your organisation
This component ensures the accuracy and speed of data being shared with other systems.

 

How the Interfaces Component works within the entire Solution
This component extracts data from the database and formats it for export.

Core Component

The Core Component forms the base of The People Solutions Company’s system and contains all the functions and information common among the various components. From security to backups, audits and masterfiles, this module ensure rock solid compliance and outstanding security.

What our Core Component can do for your organisation
All the relevant data is stored in one secure place, eliminating the need to double capture the same information.

How the Core Component works within the entire Solution
The Core Component contains all the data that the other components make use of.

Reporting and Analysis Tools

With such a comprehensive system, The People Solutions Company’s HR and Payroll solution gathers data at an incredible rate. The value of this data lies in being able to access it quickly, but more importantly, the data needs to be presented in a manner that makes sense. The data needs to be up to the second to enable intelligent business decisions to be made.

Every component has a comprehensive range of reports. There are more than 500 reports in the system. In addition, users can customise reports by applying filters to a standard report or by limiting the data drawn by various criteria.